About Company
Are you passionate about crafting unforgettable moments? At career.imfdirectgov, we champion environments where precision meets creativity. While known for our commitment to excellence across diverse sectors, we understand the immense value of dedicated, client-focused professionals. Joining our team means becoming part of an organisation that deeply respects meticulous planning, exceptional service, and the unique flair you bring to every project. We foster a supportive culture, ideal for a Wedding Coordinator who thrives on turning dreams into reality and seeks a professional yet inspiring setting to excel.
Job Description
We are seeking a highly organised, creative, and passionate Part-Time Wedding Coordinator to join our dynamic team in Caerphilly, South Wales. This is an incredible opportunity for an individual with a flair for planning, a meticulous eye for detail, and a genuine desire to make couples’ wedding dreams a reality. As a Wedding Coordinator, you will be the heart of our clients’ journey, guiding them through every step of planning their special day, from initial consultation to the seamless execution of the event.
Your role will involve managing all facets of wedding planning, ensuring that each celebration is unique, memorable, and reflective of the couple’s personality. You will work closely with clients to understand their vision, offering expert advice, creative solutions, and unwavering support. This position demands exceptional communication skills, the ability to juggle multiple tasks efficiently, and a calm demeanor under pressure. You will build strong relationships with a network of trusted vendors, negotiate contracts, manage budgets, and meticulously craft timelines to ensure every detail is accounted for. On the day of the wedding, you will be the orchestrator, overseeing setup, coordinating vendors, managing the schedule, and gracefully handling any unforeseen circumstances, allowing the couple to fully immerse themselves in their celebration.
If you thrive in a fast-paced environment, possess an innate ability to connect with people, and are driven by the satisfaction of bringing joyous occasions to life, we encourage you to apply. This part-time role offers flexibility and the chance to contribute significantly to some of the most important moments in our clients’ lives.
Key Responsibilities
- Conduct initial consultations with prospective clients to understand their vision, budget, and expectations.
- Develop detailed wedding timelines, checklists, and floor plans.
- Manage vendor relationships, including sourcing, negotiation, and contract finalisation for venues, caterers, florists, photographers, entertainment, etc.
- Assist couples with selection of themes, decor, menus, and all other wedding elements.
- Oversee budget management, ensuring all costs are tracked and managed effectively.
- Coordinate and attend vendor meetings, tastings, and site visits.
- Provide ongoing communication and support to clients throughout the planning process.
- Execute the wedding day plan, overseeing set-up, vendor arrivals, ceremony and reception flow, and problem-solving any issues.
- Ensure all wedding day logistics run smoothly and according to schedule.
- Conduct post-wedding follow-ups and gather client feedback.
Required Skills
- Proven experience in event planning, preferably within the wedding industry.
- Exceptional organisational and time management skills.
- Strong interpersonal and client service abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Keen eye for detail and aesthetics.
- Flexibility to work evenings and weekends as required by events.
Preferred Qualifications
- A degree or certification in Event Management, Hospitality, or a related field.
- Familiarity with local Caerphilly and South Wales wedding venues and suppliers.
- Experience with CRM software or project management tools.
- A portfolio of previous events coordinated.
Perks & Benefits
- Flexible part-time working hours.
- Opportunities for professional development and training.
- A supportive and collaborative team environment.
- Competitive hourly wage.
- Contribution to a company pension scheme.
- Generous paid time off.
How to Apply
If you are passionate about creating unforgettable weddings and meet the qualifications listed, we encourage you to apply! Please click on the application link below to submit your CV and a cover letter detailing your relevant experience and why you are the perfect fit for this role. We look forward to hearing from you.
