About Company
Seeking your first step into the property sector? career.imfdirectgov offers an exceptional launchpad for aspiring administrators. We pride ourselves on cultivating talent within a dynamic and supportive environment, where your contributions genuinely matter. Our vibrant Cheetham Hill office is a hub of activity, managing diverse property portfolios and ensuring seamless operations. We believe in empowering our team members with the tools and mentorship needed to thrive, making this an ideal place for an enthusiastic individual to build a foundational career in property administration and grow with us long-term. Join a team where learning and development are at the forefront.
Job Description
Are you a highly organised and detail-oriented individual looking to kickstart your career in the dynamic property sector? career.imfdirectgov is thrilled to announce an opening for an Entry Level Property Administrator based at our bustling Cheetham Hill, Manchester office. This is a fantastic opportunity for someone eager to learn the intricacies of property management and contribute to a fast-paced, supportive, and highly collaborative team. As a Property Administrator, you will serve as the operational backbone, providing essential administrative support that ensures our extensive property portfolio runs smoothly and our clients—both landlords and tenants—receive consistently exceptional service.
Your daily tasks will immerse you in the vibrant world of property, working closely with experienced property managers, engaging with tenants, and liaising with landlords. This role offers an unparalleled chance to gain invaluable hands-on experience across various critical aspects of property administration. From meticulously preparing and processing lease documentation to coordinating maintenance requests with external contractors, and from managing tenant enquiries to updating crucial property databases, you will be at the heart of our operations. We are not just offering a job; we are providing a clear pathway to a rewarding and progressive career where your keen organisational skills, proactive attitude, and genuine eagerness to learn will be truly valued and actively developed.
If you thrive in a structured yet dynamic environment, enjoy the challenge of diverse daily tasks, and are actively seeking a company that genuinely invests in the professional growth of its people, then this role is ideally suited for you. Join career.imfdirectgov and become an integral part of a team dedicated to achieving excellence in property services. We are committed to nurturing emerging talent and providing the comprehensive tools, mentorship, and training necessary for you to excel, grow, and make a tangible impact from your very first day. This position is perfect for recent college leavers, administrative assistants seeking a specialized industry, or individuals looking for a meaningful career change into a professional office environment, offering robust support to help you achieve your long-term career aspirations within the thriving property industry. Embrace this opportunity to build a solid foundation with a forward-thinking employer.
Key Responsibilities
- Answering and directing incoming calls and emails, providing excellent customer service to clients, tenants, and contractors.
- Assisting with the preparation, review, and processing of lease agreements, renewals, and other vital property-related documentation.
- Maintaining and updating property databases, ensuring accuracy, completeness, and confidentiality of all stored information.
- Coordinating maintenance requests from tenants and liaising with approved contractors to ensure timely and efficient resolution.
- Managing incoming and outgoing correspondence, both physical and electronic, ensuring proper categorisation and distribution.
- Supporting property managers with diverse administrative tasks, including scheduling appointments, managing diaries, and preparing detailed reports.
- Organising and archiving important property records and files, maintaining a highly organised filing system.
- Assisting with tenant enquiries, fostering positive relationships, and providing clear, concise information.
- Processing invoices, managing petty cash, and reconciling expenses related to property operations.
- Contributing actively to a positive, collaborative, and organised office environment.
Required Skills
- Excellent organisational and time management skills with a keen eye for detail.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work both independently and effectively as part of a cohesive team.
- A proactive and eager-to-learn attitude.
- Demonstrated customer service orientation.
- Ability to manage multiple tasks and prioritise effectively in a fast-paced setting.
Preferred Qualifications
- Previous experience in an office administrative role (internships or part-time work welcomed).
- GCSEs (or equivalent) in English and Mathematics at grade C/4 or above.
- A genuine interest in the property sector and a desire for professional development.
- Basic understanding of property terminology (beneficial but not essential).
Perks & Benefits
- Competitive entry-level salary with regular performance reviews.
- Comprehensive training and mentorship program designed for professional growth.
- Significant opportunities for professional development and career progression within the company.
- 25 days of annual leave plus all recognised bank holidays.
- Company pension scheme.
- Modern, vibrant office environment located in the heart of Cheetham Hill.
- Regular team social events and company outings.
- Employee assistance program for personal and professional support.
- Access to industry-specific training and qualifications to enhance your skills.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your CV highlights your organisational skills, attention to detail, and eagerness to learn within a professional office environment.
