About Company
Imagine stepping into a role where your organizational prowess and meticulous eye for detail directly support critical legal operations. At career.imfdirectgov, we champion professionalism and provide a robust platform for dedicated individuals to excel. We are a prominent entity committed to delivering unparalleled legal support and services, fostering an environment where every team member is valued. A Legal Secretary joining us in Aberystwyth will find a workplace that encourages growth, recognizes commitment, and provides the tools necessary for success, becoming a cornerstone of our efficient legal practice.
Job Description
Are you a highly organised and detail-oriented individual with a passion for the legal field? career.imfdirectgov is seeking an experienced and dedicated Legal Secretary to join our bustling team in Aberystwyth. This full-time, on-site position offers a unique opportunity to play a pivotal role in supporting our legal professionals, ensuring the smooth and efficient operation of our office. You will be instrumental in managing administrative tasks, preparing critical legal documents, and maintaining comprehensive client files, all while upholding the highest standards of confidentiality and professionalism. We pride ourselves on our collaborative environment and commitment to excellence, making this an ideal role for someone looking to deepen their career within a supportive and dynamic legal setting. You will be the linchpin that connects our legal team with seamless administrative support, directly contributing to our overall success and client satisfaction. This role demands a proactive approach, exceptional communication skills, and a strong understanding of legal terminology and procedures. If you thrive in a fast-paced environment and possess an unwavering commitment to accuracy, we invite you to explore this exciting opportunity to contribute your expertise to a respected institution, fostering a seamless experience for our clients and legal team alike.
Key Responsibilities
- Prepare, proofread, and format legal documents, correspondence, and reports with precision and efficiency.
- Manage and maintain legal files, both physical and electronic, ensuring accuracy, organisation, and confidentiality.
- Schedule appointments, meetings, and manage diaries for legal professionals.
- Handle incoming and outgoing communications, including phone calls, emails, and postal mail, directing enquiries as appropriate.
- Process client billing, expenses, and track time entries accurately.
- Conduct basic legal research and gather information as requested by legal professionals.
- Organise and coordinate travel arrangements for legal staff.
- Liaise with clients, courts, and other external parties in a professional and courteous manner.
- Assist with office administration tasks, including ordering supplies and maintaining office equipment.
- Ensure compliance with all internal policies and legal ethical standards.
Required Skills
- Proven experience as a Legal Secretary or in a similar administrative legal role (minimum 2 years).
- Excellent proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong understanding of legal terminology, procedures, and documentation.
- Exceptional organisational and time management skills with the ability to prioritise effectively.
- Meticulous attention to detail and a high degree of accuracy.
- Outstanding written and verbal communication skills.
- Ability to work independently and as part of a team in a demanding environment.
- Discretion and strict adherence to confidentiality protocols.
Preferred Qualifications
- Legal secretarial qualification or equivalent (e.g., CILEx, Pitman, OCR).
- Experience with legal case management software.
- Familiarity with various legal practice areas (e.g., conveyancing, litigation, family law).
- Typing speed of 60+ WPM with high accuracy.
Perks & Benefits
- Competitive salary package.
- Generous holiday allowance.
- Pension scheme contribution.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Central Aberystwyth location with excellent transport links.
- Employee wellness programmes.
How to Apply
Ready to make a significant impact? We encourage you to click on the application link below to submit your CV and a compelling cover letter outlining your experience and why you are the ideal candidate for this Legal Secretary position. We look forward to reviewing your application and potentially welcoming you to our dedicated team.
