About Company
Join career.imfdirectgov and become part of a team dedicated to making dreams come true! We believe in fostering an environment where creativity, meticulous planning, and heartfelt service converge to create unforgettable experiences. Our commitment to excellence extends to every detail, ensuring our clients receive unparalleled support. We offer our Wedding Planner Assistants a unique opportunity to grow within a supportive, dynamic structure, gaining invaluable experience and contributing to truly joyous occasions. This role is perfect for someone passionate about the magic of weddings and eager to develop their skills.
Job Description
Are you passionate about turning wedding dreams into reality? Do you thrive in a dynamic environment where no two days are alike? career.imfdirectgov is seeking an enthusiastic and highly organized Part-Time Wedding Planner Assistant to join our dedicated team in Oak Grove, Alabama. This pivotal role offers a fantastic opportunity to immerse yourself in the enchanting world of wedding planning, providing crucial support to our lead planners and contributing directly to the success of unforgettable events.
As a Wedding Planner Assistant, you will be instrumental in various stages of the planning process, from initial conceptualization to flawless execution. You’ll gain hands-on experience in client relations, vendor management, logistical coordination, and on-site event support. This role demands a keen eye for detail, exceptional communication skills, and a proactive approach to problem-solving. You’ll be responsible for conducting thorough research to identify suitable venues, innovative décor elements, and reliable vendors, ensuring every recommendation aligns with our clients’ visions and budgets.
Beyond administrative tasks, you’ll have the chance to contribute creatively, brainstorming unique ideas and helping design bespoke wedding experiences. This position is perfect for someone looking to build a career in event planning, offering mentorship and professional growth within a supportive team culture. If you’re eager to learn, love organization, and are excited by the prospect of helping couples celebrate their special day, we encourage you to apply. Join us and help craft magical moments that last a lifetime, working on diverse projects that challenge and inspire.
Key Responsibilities
- Provide comprehensive administrative and logistical support to lead wedding planners throughout the entire planning cycle.
- Conduct in-depth research for venues, vendors (caterers, florists, photographers, musicians, etc.), and creative design elements.
- Assist with client communication, including scheduling meetings, preparing agendas, and responding to inquiries promptly and professionally.
- Create, organize, and maintain detailed planning documents, timelines, checklists, budgets, and seating charts.
- Coordinate with vendors to confirm bookings, deliveries, setup times, and specific event requirements.
- Support on-site event setup, décor placement, guest management, and breakdown activities on wedding days.
- Attend client consultations, venue walkthroughs, and vendor meetings, taking meticulous notes and follow-up actions.
- Manage wedding supplies inventory and assist with proposal and contract preparation.
- Offer creative input and suggest innovative solutions to enhance overall event design and client satisfaction.
- Assist with post-wedding tasks, including vendor payments, thank you notes, and client feedback collection.
- Handle unexpected challenges and last-minute adjustments with a calm and efficient demeanor.
Required Skills
- Proven organizational skills with meticulous attention to detail.
- Excellent verbal and written communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong time management skills with the ability to prioritize tasks effectively.
- A proactive, problem-solving attitude and ability to work under pressure.
- Demonstrated passion for the wedding and event planning industry.
- Ability to work flexible hours, including evenings, weekends, and holidays as required by events.
- Reliable transportation to various event locations in and around Oak Grove, Alabama.
Preferred Qualifications
- Previous experience (even volunteer or informal) in event planning, hospitality, or customer service.
- Basic knowledge of local wedding vendors and venues in the Oak Grove/Birmingham metropolitan area.
- Familiarity with event management software or CRM systems.
- A creative eye for design and aesthetics.
- Relevant certifications in event planning or hospitality management.
Perks & Benefits
- Competitive hourly compensation.
- Opportunities for professional development and mentorship within the industry.
- Exposure to a diverse range of wedding styles and event challenges.
- A supportive and collaborative team environment.
- Potential for long-term growth within the company.
- The satisfaction of contributing to truly special and joyous occasions.
How to Apply
Eager to embark on a fulfilling journey in wedding planning? We invite you to submit your application. Please click on the link below to apply for this exciting Wedding Planner Assistant (Part-Time) position. Include a resume and a brief cover letter outlining your interest and relevant experience. We look forward to reviewing your application!
