About Company
Join career.imfdirectgov, where we believe a well-supported administrative team is the bedrock of educational excellence. We’re seeking a dedicated School Administrator to become an integral part of our vibrant community in Stafford. This isn’t just a job; it’s an opportunity to directly contribute to the smooth operation of a dynamic learning environment, impacting students, staff, and parents daily. We value proactive individuals who thrive in a busy, term-time setting and are passionate about fostering an organised and welcoming school atmosphere. At career.imfdirectgov, your organisational skills will directly empower our educators to focus on what they do best: teaching.
Job Description
career.imfdirectgov is on the lookout for an exceptional and highly organised School Administrator to join our dedicated team in Stafford. This crucial term-time role ensures the seamless day-to-day operation of our school office, acting as the primary point of contact for pupils, parents, staff, and visitors. You will be at the heart of our school’s administrative function, providing essential support that underpins our educational mission.
Working closely with senior leadership and teaching staff, you will manage a diverse range of administrative tasks, from maintaining pupil records and managing communications to supporting school events and handling general enquiries. Your ability to juggle multiple priorities, maintain meticulous attention to detail, and communicate effectively will be paramount to your success. This is a dynamic role that requires flexibility, initiative, and a genuine passion for contributing to a positive and supportive learning environment. We are seeking someone who can proactively anticipate needs, problem-solve efficiently, and uphold the highest standards of confidentiality and professionalism. If you thrive in a busy school setting and are committed to making a tangible difference to the lives of our students and the efficiency of our operations, we encourage you to apply. This role offers the chance to be an indispensable part of a community that truly values its administrative backbone.
Key Responsibilities
- Manage the school's reception area, acting as the first point of contact for all visitors, parents, and pupils, ensuring a welcoming and professional atmosphere.
- Handle incoming and outgoing communications, including telephone calls, emails, and post, disseminating information accurately and promptly.
- Maintain accurate and up-to-date pupil records, including attendance, admissions, and personal details, adhering to data protection regulations.
- Assist with the organisation and administration of school events, trips, and meetings, including preparing documentation and coordinating logistics.
- Process school correspondence, newsletters, and other communications to parents and external stakeholders.
- Provide administrative support to senior leadership and teaching staff as required, including typing, filing, and preparing reports.
- Manage school diaries and appointments, ensuring efficient scheduling and coordination.
- Administer petty cash, process invoices, and support basic financial record-keeping in collaboration with the finance team.
- Oversee stock control of office supplies and educational materials, placing orders as necessary.
- Ensure compliance with all school policies, procedures, and health and safety regulations.
Required Skills
- Proven experience in an administrative role, preferably within a school or educational setting.
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with learning new school management systems.
- Exceptional communication skills, both written and verbal, with a professional and approachable demeanour.
- Strong attention to detail and accuracy in record-keeping and data entry.
- Ability to work independently and as part of a team, demonstrating initiative and problem-solving abilities.
- Discretion and the ability to handle sensitive information with complete confidentiality.
- Enhanced DBS check (or willingness to undertake one).
Preferred Qualifications
- NVQ Level 3 in Business Administration or equivalent qualification.
- Experience with school information management systems (e.g., SIMS, Arbor).
- First Aid qualification (or willingness to undertake training).
- Familiarity with safeguarding policies and procedures within an educational context.
Perks & Benefits
- Competitive salary package on a term-time only basis.
- Generous holiday allowance aligning with school holidays.
- Pension scheme.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Access to employee assistance programmes.
- Contribution to a vibrant school community and the success of our students.
How to Apply
Ready to bring your administrative expertise to a dynamic school environment? Click the application link below to submit your CV and a cover letter outlining your suitability for this role. We look forward to hearing from you!
