About Company
Join career.imfdirectgov, where legal precision meets professional growth. We are a dynamic firm deeply embedded in the Simi Valley community, known for our unwavering commitment to excellence and client advocacy. For a Legal Secretary, this means stepping into an environment that values meticulous organization, proactive support, and a keen eye for detail. We foster a collaborative culture where your contributions are recognized, providing ample opportunities to hone your skills and advance your career within the legal field. Discover a workplace where your dedication makes a tangible difference in the lives of our clients.
Job Description
Are you an exceptionally organized and detail-oriented Legal Secretary eager to contribute your expertise to a thriving legal practice? career.imfdirectgov is seeking a dedicated Full-Time Legal Secretary to join our esteemed team in Simi Valley, California. This pivotal role supports our attorneys in delivering top-tier legal services, ensuring the smooth operation of our daily workflow, and maintaining meticulous administrative standards. We are looking for a proactive individual who possesses a strong command of legal terminology, understands court procedures, and excels at managing multiple priorities in a fast-paced environment. As a Legal Secretary with career.imfdirectgov, you will be the backbone of our legal support system, responsible for everything from drafting and proofreading crucial legal documents to coordinating complex calendars and liaising with clients and court personnel. Your ability to anticipate needs, maintain strict confidentiality, and handle sensitive information with utmost discretion will be invaluable. This role offers an exciting opportunity to immerse yourself in diverse legal matters, refine your administrative prowess, and become an integral part of a firm that champions justice and professional development. If you thrive on precision, enjoy a dynamic work setting, and are committed to upholding the highest standards of legal support, we encourage you to apply and help us continue our legacy of success.
Key Responsibilities
- Draft, proofread, and format various legal documents, including pleadings, motions, briefs, and correspondence, ensuring accuracy and strict adherence to legal standards and court rules.
- Manage and organize physical and electronic client files, maintaining strict confidentiality and efficient retrieval systems for easy access.
- Schedule and coordinate appointments, court hearings, depositions, and meetings, meticulously managing complex calendars for multiple attorneys.
- Prepare and process legal filings with local, state, and federal courts, adhering to strict deadlines and procedural rules for timely submissions.
- Act as a primary point of contact for clients, opposing counsel, and court staff, handling inquiries professionally and directing calls as appropriate.
- Transcribe dictations accurately, prepare detailed expense reports, and manage billing statements and invoices with precision.
- Conduct basic legal research as directed by attorneys, utilizing online databases and other resources efficiently.
- Coordinate travel arrangements for attorneys when necessary, ensuring smooth logistics.
- Maintain office supplies inventory and ensure proper functioning of all office equipment.
- Assist with trial preparation, including organizing exhibits, witness lists, and compiling comprehensive trial binders.
- Handle incoming and outgoing mail, faxes, and deliveries, ensuring timely distribution and processing.
- Perform other administrative duties as assigned to support the efficient and effective operation of the legal office.
Required Skills
- Minimum 3 years of experience as a Legal Secretary or a similar administrative role within a law firm.
- Profound proficiency in legal terminology, court rules, and procedural requirements.
- Exceptional organizational skills and meticulous attention to detail.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills, with a professional demeanor.
- Ability to type at least 70 WPM with high accuracy.
- Strong ability to manage multiple tasks, prioritize effectively, and meet tight deadlines consistently.
- High level of discretion and proven ability to maintain strict confidentiality of sensitive information.
- Experience with legal document management systems (e.g., Clio, MyCase, NetDocuments).
Preferred Qualifications
- Associate's degree or a recognized certificate in Legal Secretarial Studies or Paralegal Studies.
- Experience in specific legal practice areas such as litigation, corporate law, or family law.
- Familiarity with e-filing systems for California state and federal courts.
- Proficiency with legal billing software (e.g., QuickBooks, TimeSlips).
- Current Notary Public commission.
Perks & Benefits
- Competitive annual salary commensurate with experience and qualifications.
- Comprehensive health, dental, and vision insurance plans for employees and their families.
- Generous paid time off (vacation, sick leave, and company holidays).
- 401(k) retirement plan with robust company matching contributions.
- Opportunities for professional development and continuing legal education.
- A supportive, collaborative, and professional work environment.
- Life and disability insurance coverage.
- Employee assistance program for personal and professional support.
How to Apply
Ready to make an impact with your exceptional legal administrative skills? Click the application link below to submit your resume and a compelling cover letter. We eagerly look forward to reviewing your qualifications and learning how you can contribute to our team at career.imfdirectgov!
