About Company
Seeking a career pathway where your legal administrative skills genuinely contribute to impactful client outcomes? At career.imfdirectgov, we champion a collaborative environment where Legal Assistants are integral to our operations. We offer a supportive setting perfect for honing your expertise, engaging with diverse legal challenges, and contributing meaningfully to our team in Strabane. Discover how your dedication to precision and organization can thrive within our forward-thinking legal practice.
Job Description
career.imfdirectgov is seeking a highly organised and detail-oriented Part-Time Legal Assistant to join our growing team in Strabane, County Tyrone. This is an exceptional opportunity for a proactive individual looking to contribute to a dynamic legal environment. As a Legal Assistant, you will play a crucial role in supporting our solicitors and legal executives, ensuring the smooth and efficient running of cases and daily administrative tasks. We are looking for someone with a strong work ethic, excellent communication skills, and a commitment to maintaining confidentiality and professionalism at all times.
Your role will involve a broad range of responsibilities, from preparing and drafting legal documents to managing client correspondence and scheduling appointments. You will be instrumental in maintaining organised electronic and physical filing systems, conducting legal research, and assisting with case preparation. This position demands a meticulous approach to detail and the ability to prioritise tasks effectively within a fast-paced setting. We value individuals who are eager to learn, adaptable, and capable of working both independently and as part of a cohesive team. Join us and become a vital support to our legal professionals, helping us deliver outstanding service to our clients. This role offers flexible hours to accommodate a work-life balance while still allowing you to immerse yourself in challenging and rewarding legal work.
Key Responsibilities
- Provide comprehensive administrative and secretarial support to solicitors and legal executives.
- Draft, format, and proofread legal documents, correspondence, and reports with precision.
- Manage and organise client files, both physical and electronic, ensuring accuracy, confidentiality, and accessibility.
- Schedule appointments, court dates, meetings, and manage diaries efficiently, anticipating needs.
- Handle incoming and outgoing communications, including phone calls, emails, and postal mail, redirecting queries where necessary.
- Assist with legal research, gather relevant information, and prepare summaries for cases.
- Prepare court bundles and other necessary documentation for hearings, adhering to strict deadlines.
- Maintain strict confidentiality of all client and sensitive case information.
- Process client onboarding paperwork and maintain accurate client databases.
- Support billing and invoicing procedures as required, ensuring accurate record-keeping.
- Undertake general office duties to ensure the smooth operation of the legal practice.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional organisational and time management abilities, with a proven capacity to multitask.
- Strong written and verbal communication skills, with a professional phone manner.
- High level of accuracy and meticulous attention to detail.
- Ability to handle confidential and sensitive information with utmost discretion.
- Proactive, resourceful, and problem-solving approach to daily tasks.
- Capacity to work effectively both independently and as part of a collaborative team.
- Demonstrable ability to prioritise workload and meet deadlines in a busy environment.
Preferred Qualifications
- Previous experience (1-2 years) in a legal administrative or assistant role within a legal firm or department.
- Knowledge of legal terminology, standard legal procedures, and civil litigation processes.
- A relevant legal qualification (e.g., Paralegal Certificate, Legal Secretarial Diploma, or equivalent).
- Experience with legal practice management software (e.g., Leap, Clio, Actionstep).
- Familiarity with Northern Irish legal system and court procedures.
Perks & Benefits
- Competitive hourly rate.
- Flexible part-time working hours to support work-life balance.
- Opportunities for continuous professional development and career growth.
- Supportive and collaborative team environment.
- Exposure to diverse and interesting legal areas.
- Pro-rata paid time off and public holidays.
- Company pension scheme.
- Convenient Strabane town centre location with accessible transport links.
How to Apply
If you are a highly motivated and detail-oriented individual eager to advance your career as a Legal Assistant, we encourage you to apply. Please click on the application link below to submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application.
