About Company
Are you ready to support dynamic leadership in a pivotal organisation? career.imfdirectgov stands at the forefront of vital public service initiatives, impacting communities and driving significant change. We pride ourselves on a culture of excellence, integrity, and proactive collaboration. For an Executive Assistant, this means an environment where your organisational prowess, discretion, and strategic support are not just valued but essential to our daily operations and long-term success. Join a team where your contributions directly enable key decision-makers to achieve impactful results, fostering a sense of purpose and professional growth within a supportive framework.
Job Description
career.imfdirectgov is seeking an exceptional and highly organised Executive Assistant to provide comprehensive, high-level administrative and strategic support to our senior leadership team. Based at our Knapton, York office, you will be the linchpin ensuring seamless operations, efficient time management, and effective communication for executives. This pivotal role requires an individual who is proactive, discreet, and possesses an unwavering commitment to excellence. You will manage complex schedules, coordinate critical meetings, prepare sensitive documents, and act as a primary point of contact, ensuring that our leaders can focus on their core objectives. The ideal candidate will thrive in a fast-paced environment, anticipating needs and executing solutions with precision and professionalism. This is more than just an administrative role; it’s an opportunity to be an integral part of an organisation dedicated to significant public impact, offering immense scope for professional development and a chance to truly make a difference in how our leadership operates and achieves its goals.
Key Responsibilities
- Manage complex calendars, scheduling appointments and coordinating meetings across multiple time zones.
- Organise and prepare for executive meetings, including drafting agendas, compiling reports, and taking minutes.
- Handle confidential information with the utmost discretion and integrity.
- Coordinate extensive travel arrangements, including itineraries, accommodation, and logistics.
- Serve as the primary point of contact, screening calls and emails, and managing correspondence.
- Prepare and edit presentations, reports, and other documents to a high standard.
- Proactively anticipate executive needs and resolve administrative issues independently.
- Assist with special projects and initiatives as assigned by senior leadership.
Required Skills
- Minimum 4 years of experience as an Executive Assistant supporting senior management.
- Exceptional organisational and time management skills with meticulous attention to detail.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Outstanding written and verbal communication skills.
- Proven ability to handle sensitive information with discretion and maintain strict confidentiality.
- Strong problem-solving abilities and a proactive, anticipatory work ethic.
- Ability to work independently and as part of a team in a dynamic environment.
Preferred Qualifications
- Bachelor's degree in Business Administration or a related field.
- Experience working within a public sector, government, or similar institutional environment.
- Project coordination experience.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Generous annual leave and public holidays.
- Opportunities for professional development and continuous learning.
- Pension scheme contributions.
- Supportive and collaborative work environment.
- Contribution to impactful public service initiatives.
How to Apply
Eager to become an indispensable part of our team? Please click the application link below to submit your detailed CV and a cover letter outlining your experience and why you are the ideal candidate for this Executive Assistant role. We look forward to reviewing your application.
