About Company
Are you ready to contribute your meticulous financial skills to a team that values precision and operational excellence? At career.imfdirectgov, we champion accuracy and efficiency in every financial transaction. We believe that robust financial administration is the backbone of any successful operation, and our Coffeeville team plays a crucial role in maintaining that strength. This is an environment where your dedication to detail as an Accounts Payable Clerk will be recognized and directly impact our smooth functioning. We foster a supportive atmosphere, encouraging professional growth and ensuring that every team member feels valued for their contribution to our collective goals.
Job Description
career.imfdirectgov is actively seeking a diligent and detail-oriented Accounts Payable Clerk to join our dynamic team in Coffeeville, Alabama. This full-time position is ideal for a professional who thrives in a structured, fast-paced environment and is committed to maintaining impeccable financial records. As an Accounts Payable Clerk, you will be a pivotal member of our finance department, responsible for ensuring the accurate and timely processing of invoices, managing vendor accounts, and supporting the overall financial health of our organization. Your expertise will directly contribute to our operational efficiency and foster strong vendor relationships. We are looking for someone with a keen eye for detail, exceptional organizational skills, and a proactive approach to problem-solving. If you are passionate about accuracy and eager to grow your career in a supportive setting, we encourage you to apply. Join us and become an integral part of a team where your contributions are valued.
Key Responsibilities
- Process a high volume of vendor invoices, purchase orders, and expense reports accurately and efficiently, ensuring proper coding, adherence to company policies, and securing necessary authorizations.
- Perform three-way matching of invoices, purchase orders, and receiving documents to identify and resolve discrepancies, proactively communicating with vendors and internal departments as needed.
- Reconcile vendor statements against internal records, promptly investigating and resolving any variances or discrepancies to maintain positive vendor relationships.
- Prepare and process electronic transfers (ACH) and checks for vendor payments on a scheduled basis, ensuring all payments are made accurately and within established terms to avoid late fees.
- Maintain precise and organized vendor files, including updated contact information, banking details, W-9 forms, and payment terms, while ensuring compliance with record-keeping policies.
- Assist with critical month-end and year-end closing procedures, including preparing journal entries, accruals, and other necessary reports to ensure accurate financial statements.
- Respond promptly and professionally to all vendor inquiries and internal department questions regarding payment status, invoice details, and other AP-related matters.
- Collaborate effectively with purchasing, receiving, and other operational departments to streamline invoice flow, resolve issues, and ensure efficient communication across the organization.
- Actively assist with internal and external audits by gathering, organizing, and providing necessary documentation and explanations, ensuring full compliance and transparency.
- Identify and recommend opportunities for process improvements, automation, and efficiencies within the Accounts Payable function to enhance accuracy and reduce processing time.
- Adhere strictly to all company financial policies, procedures, and relevant accounting regulations, contributing to a strong internal control environment.
Required Skills
- Proven experience as an Accounts Payable Clerk or in a similar financial role.
- Solid understanding of basic accounting principles and accounts payable processes.
- Proficiency in Microsoft Office Suite, especially Excel.
- Experience with accounting software (e.g., QuickBooks, SAP, Oracle NetSuite).
- High degree of accuracy and attention to detail.
- Excellent organizational and time management skills.
- Strong verbal and written communication abilities.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, or a related field.
- Experience with automated invoice processing systems.
- Knowledge of relevant local, state, and federal financial regulations.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Paid time off and company holidays.
- 401(k) retirement plan with company match.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Employee assistance program.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and cover letter. Please highlight your relevant experience and explain why you are a great fit for this Accounts Payable Clerk position at career.imfdirectgov.
